Using the Outlook Room Finder

The Room Finder in Outlook is on the right side of each page of the meeting window. This handy tool helps you to identify dates and times that work for the greatest number of attendees, in addition to available locations.

Open Outlook
Go to your calendar
Click New Meeting under the Home tab
If the Room Finder doesn’t appear, under the Options section, click Room Finder
Select the attendees
Enter a Subject
Choose a Date and a Start and End time

The monthly calendar at the top of the Room Finder indicates the collective availability of the group on each day, as follows:

Dates that occur in the past and nonworking days are unavailable (gray).
Days when all attendees are available are Good (white).
Days when most attendees are available are Fair (light blue).
Days when most attendees are not available are Poor (medium blue).

8. Under the Room Finder pane, pull down the Show a room list

9. Choose Unrestricted Conference Rooms (or the list you work with)

This will show you all Open Conference rooms at the time and date you selected

10. Select a room you wish to use

The room will be automatically added as an attendee and to the location field

11. Add a Zoom or Microsoft Teams meeting if needed and any additional text and click Send